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Guide to International Student Document Notarization and Consular Legalization

Date: November 4, 2019

Summary: In order to ensure that graduation certificates, academic certificates, transcripts or other documents issued by Institutions can be recognized by the motherland or the destination country, graduated international students must complet...

1. What is document notarization?
Notarization is the activity of a notary organization to prove the authenticity and legality of civil legal acts, legally significant facts and documents according to legal procedures upon the application of natural persons, legal persons or other organizations.

2. What is consular legalization?
Consular legalization is the activity of consular certification agencies to confirm documents in the name of a country. Its purpose is to enable documents issued by one country to be recognized in the territory of another country without affecting its extraterritorial legal effect because of doubts about the authenticity of the seal and signature on the documents①.

3. Why do international students need to do document notarization and consular legalization?
In order to ensure that graduation certificates, academic certificates, transcripts or other documents issued by Institutions can be recognized by the motherland or the destination country, graduated international students must complete the notarization and consular legalization of relevant documents before leaving China.

4. Pricing reference

A. Documents notarization
a. Documents required
Original passport
Original documents
Original student ID card
b. Service fee
(1) Notarization only
The notarization fee of graduation certificate is RMB 150 yuan per copy The notarization fee for the diploma certificate is RMB 150 yuan per copy The notarization fee for transcripts is RMB 150 yuan per copy
(2) Translation + Notarization
The notarization fee of degree certificate is RMB 220 yuan per copy  The notarization fee for the degree certificate is RMB 220 yuan per copy The notarization fee for transcripts is RMB 280 yuan per copy
c. Time
(1) Notarization will take 1-3 days
(2) Translation + notarization will take 3-5 days

 

B. Consular legalization (Chinese legalization of international student documents)
a. Documents required
(1) Copy of passport (photo page)
(2) Original notarization paper
b. Service fee
Regular service:Equivalent charges of foreign embassies + RMB 260 yuan extra. Urgent service:Expenses for regular service + RMB 80 yuan extra.
c. Time
(1) Regular service:10 working days
(2) Urgent service:8 working days
Specific charge standard can consult in this website: http://cs.mfa.gov.cn/zggmcg/lsrz/sblsrzxz/t1398158.shtml

 

C. Consular legalization (Homeland or the destination country's legalization of International Student Documents)
a. Documents required
(1) Copy of passport (photo page)
(2) Original notarization paper
b. Service fee
(1) Regular service: Equivalent charges of foreign embassies × 2 + RMB 320 yuan extra.
(2) Urgent service: Expenses for regular service + RMB 110 yuan extra.
c. Time
(1) Regular service:5 working days + reception time of foreign embassies + mailing time.

(2) Urgent service:2-6 working days earlier than regular service. Specific charge standard can consult in this website: http://cs.mfa.gov.cn/zggmcg/lsrz/sblsrzxz/t1398158.shtml

 

NOTE:

Considering that it takes a long time for international students to apply for the consular legalization of homeland or the destination country through Henan Foreign Affairs and Overseas Chinese Affairs Service Center, we suggest that you may directly contact the embassies of the homeland or the destination country to complete the legalization of relevant documents that obtained in China. According to the relevant regulations of the Ministry of Education of China, the Institution is not responsible for verifying international students’ educational credentials②③, so make sure to finish the notarization and consular legalization of education credentials before leaving China.

 

References:

①Decree of the Ministry of Foreign Affairs of the People's Republic of China, (No. 2 Measures for Consular Legalization, approved by the State Council of P.R. of China): article 31 and 38. 
②Notice of the General Office of the Ministry of Education on Matters Related to the Certification of Academic Degrees in Higher Education (Department of Education [2018] No.7) "All academic degrees registered in the relevant databases of the student status and academic degree information management system and academic degree information management system of higher education institutions shall be subject to online inquiry and electronic certification. The higher education record information is inquired and electronically authenticated in China Higher Education Student Information Network (www.chsi.com.cn); the degree information is inquired and electronically authenticated in the China Degree and Postgraduate Education Information Network (www.cdgdc.edu.cn) China Degree Certification System.
③The Ministry of education's announcement on standardizing the work of higher education diploma certification teaching [2007] No.5 "in order to ensure the authority, fairness and accuracy of the work of higher education diploma certification, the Ministry once again reminds all sectors of the society that no unit has the right to carry out higher education diploma certification activities except the national higher education student information consultation and employment guidance center and the diploma certification agency publicized by the" China higher education student information network ".

 

 

 

 

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